What to do Following a DOT Inspection
Federal Regulation Part 396(d) (1): The driver who receives an Driver/Vehicle Examination report (DOT Inspection) shall deliver a copy to the motor carrier within 24 hours, the driver shall immediately fax, or otherwise transmit the report to the motor carrier if he/she will not be at a terminal within the 24 hours.
The easiest way to turn in copies of the documentation is to send it via TransFlo (USE A COVER SHEET). Send a message to your DM immediately after you are inspected. Send the TransFlo as soon as possible & another message with the Confirmation #. You may also fax the documents to 404-795-0887.
**NOTE: if any mechanical defects are listed on the report they must be repaired. Out of Service items need to be fixed at the place of inspection. All other defects must be repaired before the equipment can be dispatched on another load. Whenever there is any defect, send a Macro 14 immediately following the inspection and work with Emergency Road Support and your DM to get ALL the items fixed. Trailers w/ defects are not to be dropped at a customer facility without permission from Emergency Road Support.
If you make the repairs, send a message over the Qualcomm noting exactly what you did to repair the item. If parts were purchased, copies of receipts should be included with the Inspection.
One more reminder: The time you are being inspected must be logged as On Duty. If you are placed Out of Service, waiting for repairs at the DOT Station or on the side of the road, you must log the time as On Duty (unless you have documented permission from the DOT Officer).
Violation free inspections, properly logged and turned in = $50 bonus for company drivers.
- Inspect fifth wheel-no cracks, or missing bolts, well lubricated, jaws open, tilted back.
- Be sure area around vehicle is clear (G.O.A.L.).
- Position tractor.
- Use your mirrors.
- Tap the horn; back slowly with 4 ways on until fifth wheel just touches the apron of the trailer – tires should be about 3” inside the edges of the trailer.
- Secure your tractor brakes.
- Visually check trailer height.
- Visually check fifth wheel/kingpin alignment.
- Connect air lines to trailer.
- Supply air to trailer.
- Lock trailer brakes.
- Back under the trailer.
- Check connection for security – tug test.
- Secure the brakes.
- Visually inspect coupling – no gap, locking jaw around king pin, 5th wheel handle in the locked position.
- Connect electrical and double check air lines.
- Raise landing gear. Do air leak and brake tests and finish pre-tripping the equipment.
12 Tips for Driving in Winter
1. Before starting, remove any ice & snow from the windshield, windows, mirrors, hand holds, steps, deck plates, lights, and radiator shutters.
2. Make sure the cooling system is full and there is enough anti-freeze in the system.
3. Make sure the defrosters and heaters are working.
4. Make sure the wiper blades work and the windshield washer operates (wiper fluid containing alcohol should not freeze).
5. Check your tire tread & inflation.
6. If you are west of the Mississippi, make sure you have the right number of, good condition, tire chains on your truck.
7. Make sure the lights, reflectors, and signals are in good working condition & clean.
8. Start gently and slowly. Do not hurry. Get the feel of the road.
9. Drive slowly and smoothly. If the road is very slippery, you should not drive at all. Stop at the first safe place.
10. Make turns as gently as possible. Do not brake any harder than necessary. Do not use engine brakes or cruise control.
11. Be aware as the temperature rises and ice begins to melt, the road can become more slippery. Slow down more.
12. Avoid driving through deep puddles. If unavoidable, drive through in a lower gear. Maintain light pressure on the brakes to heat them up and dry them out. Test stop when it is safe to do so.
Many parts of the country have already seen their first snowfall. Remember the first rule in winter driving is slow down!
Always reduce your speed on wet, snow covered or icy roads.
Do not use cruise control or engine retarders (Jake Brakes) in the above conditions.
Heating Safety Tips
- Heating equipment is a leading cause of home fire deaths. Half of home heating equipment fires are reported during the months of November, December, January, and February. Some simple steps can prevent most heating-related fires from happening.
- Keep anything which can burn at least three feet away from heating equipment, like the furnace, fireplace, wood stove, or portable space heater. Make sure in your vehicle items are not blocking the vents or is stored on or around the heating unit.
- Have a three-foot “kid-free zone” around open fires and space heaters.
- Never use your oven to heat your home.
- Have a qualified professional install stationary space heating equipment, water heaters or central heating equipment according to the local codes and manufacturer’s instructions.
- Have heating equipment and chimneys cleaned and inspected every year by a qualified professional.
- Remember to turn portable heaters off when leaving the room or going to bed.
- Make sure the fireplace has a sturdy screen to stop sparks from flying into the room. Ashes should be cool before putting them in a metal container. Keep the container a safe distance away from your home.
- Test smoke alarms monthly.
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The October 2017 edition of the Super Service Newsletter is now available!
The September 2017 edition of the Super Service Newsletter is now available!
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The August 2017 edition of the Super Service Newsletter is now available!